How overtime is counted
SiteLedger pays the first 40 hours of a week at the normal rate and anything above it at 1.5 times.
The weekly rule
Hours are counted per worker per week. The first 40 hours are regular time at the worker hourly rate. Every hour past 40 is overtime, paid at 1.5 times that rate. The split happens automatically from the approved entries, so you never total a column by hand.
Where the split is shown
- A worker sees their own hours for the week, their overtime, and an estimated gross before taxes.
- The worker hours report breaks the crew into regular and overtime columns with the labor cost for each.
- The payroll run shows regular hours, overtime hours, the rate, and gross pay per worker.
Because the same approved entries feed all three, a number you see in payroll can be traced back to the shift it came from.
Daily flags are not the same thing
In the approval queue, any single shift over eight hours is flagged so you notice it. That flag is a prompt to check the entry, not a separate pay rule. What actually gets paid at 1.5 times is the hours above 40 for the week.
A worker can have several long days and still finish the week under 40 hours, in which case no overtime is paid.
Catching overtime early
You can have SiteLedger warn you before a week runs away from you.
- Click Settings, then AI Thresholds.
- Set the maximum daily hours per worker. Anything above it raises an alert.
- Turn on the flag for unusual worker hours to catch shifts far outside a worker's normal pattern.
- Click Save changes.
Those alerts also catch missed clock-outs, which are the most common reason a week suddenly shows unexpected overtime.
If your rules are different
SiteLedger applies a 40-hour weekly rule at 1.5 times. If your state, union agreement, or contract uses a different threshold, review and adjust the hours on the timesheet before you run payroll.